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  Privacy Policy

Portsmouth Amateur Diary was formed for the sole purpose of collecting and disseminating information about the shows of its member societies. It recognizes that respecting user privacy over the internet is of utmost importance and is committed to protecting personal information. This privacy statement relates to our use of any personal information we collect from you when you use the website and join our mailing list, and is designed to provide information about the privacy and data collection practices for the site: http://www.portsamdiary.com. The Site is operated by The Portsmouth Amateur Diary.

If you have questions or concerns regarding this statement, you should first contact our site coordinator at info@portsamdiary.com or by post to the diary's administrator:

Mr Mark Donalds
19 Southleigh Grove
Hayling Island PO11 0SH

The information we collect. We collect basic personal details, such as your name, address, e-mail address and telephone number.

How we use the information. We will use your information to tell you about the forthcoming shows in the diary and similar events that are likely to be of interest to you. This is called 'Legitimate Interest'. We will not share your information with third parties without your consent.

Security. We put in place reasonable security measures to protect against unauthorised access or damage to, or disclosure or loss of, your information.

Your Rights. Please let us know if your information changes as it is important that the information we hold about you is accurate and up to date. You are on our mailing list because you have subscribed to it, are a contact at a member group or have expressed an interest in the information we provide. Circulating information to you is a necessary part of promoting the performances of the member groups but you can ask us to stop sending you this information and remove your details from our files at any time. You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply contact us at the address above. We will take reasonable steps to confirm your identity before providing you with the details of any personal information we may hold about you.

Identifying Information. In general, you can visit the Site without telling us who you are or providing any information about yourself. In some areas of the Site, we ask you to provide information that will enable us to process an inquiry, offer services that require registration, assist you with technical support issues or to follow up with you. Generally, Portsmouth Amateur Diary requests identifying information when you:

  • Join our mailing list
  • Enrol your group as a member of the diary
  • Provide feedback to an online survey or tell us about an idea or suggestion.
  • Request information or files from technical support or customer service.

In these instances, Portsmouth Amateur Diary may ask for your name, address, e-mail address, phone number and other appropriate information needed to provide you with these services. In all instances, if you receive a newsletter or other mailing from us, you will always be able to "unsubscribe" to these mailings at any time.

What Portsmouth Amateur Diary Will Do With Your Information. If you choose to give us personal information for any of the purposes above, this information is retained by Portsmouth Amateur Diary and will only be used by Portsmouth Amateur Diary to support your customer relationship with us. We will not add you to a mailing list, or newsletter without your registration for this service. We will only contact you if further information is required from you to complete a service.

What Others May Do With Your Information. Portsmouth Amateur Diary does not share, rent, or sell any personally identifying information provided through our Site (such as your name or email address) to any outside organization for use in its marketing or solicitations. From time to time Portsmouth Amateur Diary may use agents or contractors who will have access to your personal information to perform services for Portsmouth Amateur Diary (such as website maintenance), however, they are required by us to keep the information confidential and may not use it for any purpose other than to carry out the services for Portsmouth Amateur Diary.

Third Party Links

Portsamdiary.com does provide links to other sites which you may use at your own risk. Other Internet sites and services have separate privacy and data collection practices. Once you leave www.portsamdiary.com, Portsmouth Amateur Diary cannot control, and has no responsibility for, the privacy policies or data collection activities at another site.


At times, we will use a feature on your web browser to send your computer a "cookie". We do not use cookies to retrieve any personal information from your computer. We only use cookies to learn ways to enhance our Sites, and to give you better, more personalized service while in our web site. You can reset your browser to refuse all cookies or indicate when a cookie is sent. However, some functions of the Site will not function if you refuse cookies. These areas of our web site will have information posted about cookies, and when a cookie will be uploaded to your computer.

Children's Privacy Protection

Portsmouth Amateur Diary is sensitive to the heightened need to protect the privacy of children under the age of 13. The vast majority of the material on our web site is not intended for children and is not targeted at children under the age of 13. We do not knowingly collect data from children and, if we learn that we have received personal data from a child, we will remove this information from our database.

Changes to this Policy

Portsmouth Amateur Diary may from time to time revise its privacy policy, for example to keep it up to date or to comply with legal requirements. You should therefore periodically visit this page, so you are aware of any such revisions. We will not, however, use your existing information in a manner not previously disclosed. You will be advised and have the opportunity to opt out of any new use of your information.

Contacting Us

If you have any questions about our privacy policy and/or the practices of our web site, you can write to the Diary Administrator, whose address is given at the top of this page.

Credit Card Security

We know customers are concerned about credit card security. We use one of the worlds largest funds transfer agencies - PayPal. If you choose to use a PayPal account, your personal credit card information will not be given to Portsmouth Amateur Diary.

Last revised: May 24th 2018

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